Personal Assistant to Regional Director (Kuala Lumpur)
Executive recruitment company Monroe Consulting Group's Industrial Division is recruiting on behalf of our global client in the machinery industry for a Personal Assistant to support our client's Regional Director.
Job Summary:
This role involves managing the Regional Director's day-to-day work, coordinating appointments, and ensuring smooth operations across multiple tasks. The ideal candidate is a strong communicator, highly adaptable, and able to work in a dynamic, fast-paced environment.
Job Description:
- Manage the Regional Director's calendar, schedule meetings, and coordinate appointments efficiently.
- Prepare and organize documents, reports, presentations, and correspondence as needed.
- Ensure daily agenda readiness and manage pre-read materials for the Regional Director.
- Coordinate & support travel arrangements, including flights, accommodation, and itineraries; willing to travel when required.
- Handle sensitive information with the utmost confidentiality, ensuring accurate record-keeping and easy retrieval.
- Support project coordination across departments and follow up on action items.
- Handle multiple tasks simultaneously, prioritizing effectively to meet deadlines.
- Assist with ad-hoc administrative tasks and special projects as assigned.
Job Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or Coordinator, preferably supporting senior management or client stakeholders.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proactive, resourceful, and solution-oriented mindset.
- Discreet, dependable, and able to handle confidential matters.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Flexibility to travel occasionally, if required.
- Ability to work independently and as part of a team.
