Senior Executive Assistant - President Director (Manufacturing)

  • Sector: 工程建设
  • Contact: Alula Putri Diana
  • Contact Email: alula@monroeconsulting.com
  • Client: Monroe Consulting Group
  • Location: Jakarta
  • Salary: Negotiable
  • Expiry Date: 29 August 2022
  • Job Ref: BBBH396366_1653962942

Executive recruitment company Monroe Consulting Group Indonesia is recruiting on behalf of a leading multinational company with a core focus on chemical. As expansion continues, our client is seeking a Senior Executive Assistant professional with at least 5 years' experience with a multinational company for the job of Senior Executive Assistant. The job is based in Jakarta, Indonesia.

Key job responsibilities include:

  • Provides high-level administrative support and assistance to the President Director and/or other assigned leadership team.
  • Able to handle Board matters ie some basic corporate secretarial tasks and understand (how to handle) legal documents (legal background/experience is a plus).
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents, including arranges travel and accommodations for executives.
  • Maintain executive's agenda and assist in planning appointments, board meetings, conferences, including to conduct research and prepare presentations or reports as assigned.
  • Attend meetings and keep minutes, receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives, including to professionally greet and receive guests and clients.
  • Handle confidential documents ensuring they remain secure, and maintain electronic and paper records ensuring information is organized and easily accessible.

Job Requirements:

  • Degree in business administration or relative field, with minimum 5 years of proven experience as executive secretary or similar administrative role.
  • Legal background/experience is a plus.
  • Proficient in MS Office and excellent English Language skills.
  • In depth knowledge of office management, excellent organizational, time-management skills and detail-oriented.
  • Thorough understanding of clerical and secretarial principles, with outstanding communication and negotiation abilities.
  • Integrity and confidentiality, and ability to work under pressure and meet deadlines.