Executive recruitment company Monroe Consulting Group Indonesia is recruiting on behalf of a leading multinational company with a core focus on chemical. As expansion continues, our client is seeking a Senior Executive Assistant professional with at least 5 years' experience with a multinational company for the job of Senior Executive Assistant. The job is based in Jakarta, Indonesia.
Key job responsibilities include:
- Provides high-level administrative support and assistance to the President Director and/or other assigned leadership team.
- Able to handle Board matters ie some basic corporate secretarial tasks and understand (how to handle) legal documents (legal background/experience is a plus).
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents, including arranges travel and accommodations for executives.
- Maintain executive's agenda and assist in planning appointments, board meetings, conferences, including to conduct research and prepare presentations or reports as assigned.
- Attend meetings and keep minutes, receive and screen phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives, including to professionally greet and receive guests and clients.
- Handle confidential documents ensuring they remain secure, and maintain electronic and paper records ensuring information is organized and easily accessible.
- Degree in business administration or relative field, with minimum 5 years of proven experience as executive secretary or similar administrative role.
- Legal background/experience is a plus.
- Proficient in MS Office and excellent English Language skills.
- In depth knowledge of office management, excellent organizational, time-management skills and detail-oriented.
- Thorough understanding of clerical and secretarial principles, with outstanding communication and negotiation abilities.
- Integrity and confidentiality, and ability to work under pressure and meet deadlines.