Executive recruitment firm Monroe Consulting Group is partnering with a global faith-based organization dedicated to protecting people in poverty from violence and strengthening justice systems globally. Our client works alongside governments, civil society, and communities to combat human trafficking, forced labor, and other forms of exploitation. Our respected client is seeking for a Sr. Coordinator, Finance & Administration who is passionate about the business mission. The role supports the Malaysia office's finance and administrative functions in procurement, financial documentation, and office management to operate with integrity, efficiency, and compliance.. This role ensures operational efficiency and compliance with organizational policies through effective coordination and execution. This position reports directly to the Sr. Lead, HR & Administration, with a dotted-line reporting relationship to the Finance Officer.
Key Responsibilities:
General Accounting & Statutory Compliance:
- Prepare and process PRFs and ensure timely payment execution to maintain operational flow;
- Track expenses and assist in budget preparation for accurate financial planning;
- Support Finance Officer in monthly reconciliations and reporting in compliance with company global policies and Malaysia standards;
- Coordinate with Regional Finance for funding requests to ensure timely payroll and reimbursements;
- Maintain confidentiality and safeguarding standards in all financial transactions.
Clerical and Administration:
- Coordinate day-to-day office operations, including procurement and upkeep of assets and supplies;
- Maintain accurate records and filing systems for administrative and financial documents;
- Facilitate renewal of office arrangements and vendor contracts;
- Liaise with APAC Regional Infrastructure and Technology Engineer for IT support and network functionality;
- Identify opportunities for process improvement and assist in updating SOPs to strengthen internal controls.
Policies and Procedures:
- Support periodic review of internal company policies and procedures to identify gaps and ensure updates;
- Maintain a centralized repository of current policies and ensure accessibility for staff.
Communication:
- Share updates on finance and administrative processes to ensure compliance and clarity;
- Communicate policy changes to staff and confirm understanding.
Events and Logistics:
- Provide logistical and administrative support for official visitors, events, and office activities;
- Assist in planning and coordination of internal team events and retreats.
Key Requirements:
- Bachelor's degree in Business Administration, Finance, or related field.
- Minimum 4-6 years of experience in finance and administration roles.
- Knowledge of Malaysia tax and labor regulations preferred.
- Commitment to confidentiality and safeguarding standards.
- Proficiency with Microsoft Office applications, particularly Word, Excel and PowerPoint, and finance/accounting software
- Strong research, writing and verbal communication skills in English; Bahasa Malaysia language skills preferred.
- Strong understanding of finance processes and compliance requirements
- Excellent organizational, meticulous and take strong ownership of work assigned
- Strong communication and interpersonal abilities in engaging a myriad of stakeholders and varying seniority and experience;
- Ability to manage multiple priorities and work under pressure.
- Disciplined with priorities, excellent time management and ability to work effectively under deadline pressures;
- Strong analytical and creative problem-solving skills, with proven ability to exercise sound judgment, take initiative and produce results;
- Self-motivated and able to work independently, as well as under supervision and as part of a team;
- Flexible, enthusiastic, and willing to receive feedback and learn from others;
- Exceptionally high level of honesty and integrity;
- High emotional and cultural intelligence
